How to write an 'out of office' reply in English | i am on vacation leave
Wealllovegoingonvacationbutwhileyouareawayfromwork,it’simportanttomakesurepeoplearen’texpectingyoutoreturntheiremails.Onewayofdoingthisistosetan‘outofoffice’replyinyouremailprogram.IfyouaregoingtodothisinEnglish,therearesomepointsyouneedtoconsider.BepoliteStarttheautomatedresponsewithsomethinglike‘Thankyouforyouremail’.Justbecauseanemailisautomateddoesn’tmeanthatithastobetoocoldorimpersonal.ExplainwhereyouareandwhenyouwillbebackYoudon’tneedtogivethelocationofyourholiday,thatmightmakepeopleje...
We all love going on vacation but while you are away from work, it’s important to make sure people aren’t expecting you to return their emails. One way of doing this is to set an ‘out of office’ reply in your email program. If you are going to do this in English, there are some points you need to consider.
Be politeStart the automated response with something like ‘Thank you for your email’. Just because an email is automated doesn’t mean that it has to be too cold or impersonal.
Explain where you are and when you will be backYou don’t need to give the location of your holiday, that might make people jealous, but it is important to mention that you are on annual leave or vacation and when you will be back. This means that the sender knows when they can expect a reply from you. You could use an expression like ‘I am currently on annual leave and will be returning on (date)’.
Say whether you will have access to email during that timeSome people check email while they ...